FAQ - Sage One to QuickBooks Online Conversion

1. What we Convert

• Chart of Accounts (We do custom mapping as well)
• Customer Details
• Supplier Details
• Opening Account Balances
• Aged Receivables
• Aged Payables
• Bank Transactions (Includes Invoice payments, Bill payments, and other Bank Transactions) (All Bank Transactions reconciled as it was done in SAGE one)
• Credit Card
• Invoices and Credit Notes Detailed
• Bills and Bill credit Detailed
• All Manual Journals
• Inactive Contacts/Accounts can be brought over on special request
• The entire conversion and matching of Reports are done on ACCRUAL Basis.
• We make our best attempt to give you the exact image of your SAGE one data, however, due to the limitations of few fields which are different in SAGE one and QBO, we might have to use some workarounds to bring the transactions.

2. What We Don't Convert

• Budgets
• Track Inventory
• Classes / Job / Department
• Purchase Orders and Sales Estimates
• Fixed Asset
• Expense Claims
• Memorized Transactions
• Payment Terms
• Custom VAT Rates
• Invoice Templates
• Time Sheets
• Repeating Invoices after the "Convert To" date
• Deleted/Void Transactions
• Allocation of Invoices or Bills against credit notes
• Transaction lines with Nil Values
• Sales Rep
• Customer Jobs
• Attachments
• Unreconciled Entry
• We are specialist in converting core financial information and we try our best to bring the other non-financial information as well, however, because of the limitation of APIs of both software’s, we might not be able to get few fields

3. Workarounds

• Chart of Accounts - Sub Accounts in SAGE one are converted as Independent Accounts in QBO
• Chart of Accounts - Inactive Accounts, if used in sage one in the conversion period are turned as Active Accounts in QBO
• Custom Sales Tax Rates are converted into standard Sales Tax Rate with "Tax Adjustment" entry as a separate line item in QBO
• System Accounts like Retained Earnings, VAT control Account are used in QBO for their counterpart accounts in sage one
• In multi-currency files, while feeding the opening balances on the conversion date, QBO would use the same exchange rate for the conversion date for all the multi-currency accounts. This might cause a difference in the debit and credit sides of the trial balance.
• Rounding can be different in QBO and SAGE one because of the data precision techniques used in both software.
• Bill, we don’t bring items or product in bills

Sample of how your Sage One data will look in QBO

Sage One Customer

QBO Customer

Sage One Supplier

QBO Supplier

Sage One Item

QBO Item

Sage One Purchase Bill

QBO Purchase Bill

Sage One Bill Payment

QBO Bill Payment

Sage One Sales Invoice

QBO Sales Invoice

Sage One Credit Note

QBO Credit Note

Sage One Invoice Payment

QBO Invoice Payment

Sage One Expense

QBO Expense

Sage One Bank Deposit

QBO Bank Deposit

SageOne Inter Bank Transfer

QBO Inter Bank Transfer

SageOne Manual Journal

QBO Manual Journal