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We can migrate any number of historical years, both single and multi currency entities, customized Chart of Accounts.
This is a full transactional conversion wherein we bring Chart of Accounts, Contact Master, Item Master, Opening Trial Balance, Invoices, Bills, Bank Transactions and Manual Journals. - FAQ
Transforming your financial data from KashFlow to Xero can seem like a daunting task. With MMC Convert, we simplify the procedure and assure a smooth and accurate data transfer.
If your business is transitioning from KashFlow to Xero, it's essential to ensure a smooth migration process without loss of any vital financial information. MMC Convert specializes in these transitions.
Our tool can manage multiple data types from KashFlow to Xero, including account charts, client data, supplier details, and general ledger transactions among others.
Your data security is our priority. MMC Convert employs high-standard encryption protocols during the transfer, ensuring utmost confidentiality. We use AWS S3 Bucket for secure data storage specific to your country.
MMC Convert is equipped to handle most versions of KashFlow and Xero. Nevertheless, verifying the compatibility of your versions with our tool is always advised.
Depending on your KashFlow setup's intricacy or the specific requirements of your Xero configuration, certain limitations may exist. You can refer to 'What we convert', 'What we don’t convert', and 'Any workarounds used' sections for more information.
Certainly! After your data is converted to Xero, you can modify it according to your business requirements.
We provide comprehensive customer support to guide you through the conversion process. You can reach out to us via email or through our online support portal for assistance.
Conversion from KashFlow to Xero with MMC Convert is a breeze:
On completion of the conversion, you will receive a Comparative Trial Balance for each financial year end along with a Trial Balance as of date as part of the Quality Analysis Report. MMC will transfer the Xero subscription
to your email upon completion of the conversion.
Our conversion service is designed to make your transition effortless. The MMC Convert team will manage the entire conversion process, enabling you to concentrate on your business. Say goodbye to complex conversions and let us simplify your transition today!
- Select 'Convert Now' on the Home Screen.
- Choose 'Convert from KashFlow'.
- Upload the KashFlow backup file.
- Select your preferred conversion type and any extra years.
- Pick any add-ons if necessary.
- Confirm the order and proceed with payment.
- Wait for conversion completion*.
- MMC will activate a Xero trial account and complete the migration
On completion of the conversion, you will receive a Comparative Trial Balance for each financial year end along with a Trial Balance as of date as part of the Quality Analysis Report. MMC will transfer the Xero subscription
to your email upon completion of the conversion.
Our conversion service is designed to make your transition effortless. The MMC Convert team will manage the entire conversion process, enabling you to concentrate on your business. Say goodbye to complex conversions and let us simplify your transition today!
- Chart of Accounts (We do custom mapping as well)
- Customer Details
- Supplier Details
- Customer/Vendor Code
- Opening Account Balances
- Aged Receivables
- Aged Payables
- Bank Transactions (Includes Invoice payments, Bill payments and other Bank Transactions) (All Bank Transactions reconciled as it was done in Kashflow)
- Credit Card and PayPal Accounts (converted as Xero Bank Accounts)
- All Invoices and Credit Notes Detailed
- All Bills and Credit Notes Detailed
- All Manual Journals
- Purchase Orders and Estimates (We import pase orders and estimates as a "Draft" in Xero for a fixed fee)
- Inactive Contacts/Accounts can be brought over on special request
- The entire conversion and matching of Reports are done on ACCRUAL Basis.
- We make our best attempt to give you the exact image of your Kashflow data, however, due to the limitations of few fields which are different in Kashflow and Xero, we might have to use some workarounds to bring the transactions.
- Budgets
- Items
- Description - Description in Sales and Purchase Invoice shall not be migrated from Kashflow to Xero.
- Quantity - Quantity in Sales and Purchase Invoice shall not be migrated from Kashflow to Xero. However, the total invoice amount shall correctly match between both software’s.
- Product - Only Product Code and Product Name shall be migrated from Kashflow to Xero in Product Master. Product Description and Unit Price shall not be migrated.
- Jobs - Jobs from Kashflow shall not be migrated as Tracking Classes to Xero.
- Contact Name in Bank Transactions - Receive and Spent Money Bank transactions from Kashflow shall be migrated as "No Name" Contact in Xero. Only Invoice and Bill payment bank transactions shall be migrated with the respective "Contact Name" from Kashflow.
- Classes/Campaigns
- Track Inventory
- Fixed Asset
- Expense Claims
- Payment Terms
- Notes
- Custom VAT Rates
- Invoice Templates
- Due Dates
- Time Sheets
- Repeating Invoices after the "Convert To" date
- Deleted/Void Transactions
- Allocation of Invoices or Bills against credit notes
- Transaction lines with Nil Values
- Payroll
- Individual Pay Runs for the conversion period
- Sales Rep
- Customer Jobs
- Attachments
- We are specialist in converting core financial information and we try our best to bring the other non-financial information as well, however, because of the limitation of APIs of both software’s, we might not be able to get few fields
- Chart of Accounts - Sub Accounts in Kashflow are converted as Independent Accounts in Xero
- Chart of Accounts - Inactive Accounts, if used in Kasflow in the conversion period are turned as Active Accounts in Xero
- Open Receivable and Payable Invoices shall contain only single line showing the unpaid balance of Invoice in Xero
- Multiple Accounts Receivables in Kashflow are merged in single Account Receivable in Xero
- Multiple Accounts Payables in Kashflow are merged in single Account Payable in Xero
- Multiple VAT Accounts in Kashflow are merged in single VAT Account in Xero
- Custom Sales Tax Rates are converted into standard Sales Tax Rate with "Tax Adjustment" entry as separate line item in Xero
- Inter Bank Transfers may be converted through a Clearing Account in Xero
- Clearing Account is used in Xero for transactions where Accounts Receivable, Accounts Payable are passed as Journal Entry in Kashflow
- Transactions without any contact / payee name in Kashflow would be transferred as "No Name" contact in Xero
- System Accounts like Retained Earnings, Sales Tax Account, Realised Currency Gains are used in Xero for their counterpart accounts in Kasflow
- In Multi-Currency files, while feeding the opening balances on conversion date, Xero would use same exchange rate for the conversion date for all the Multi-Currency accounts. This might cause a difference in debit and credit side of trial balance, and produce a FX variance, which is brought over in Xero system account called 'Historical Adjustment"
- Rounding can be different in Xero and Kashflow because of the data precision techniques used in both software’s.
- Blank Bill reference Numbers and Invoice reference Numbers:- In case we find any invoice or bill without a number, we use a dummy number example for Bills:- Bill1, Bill2 and for Invoices - Inv1, Inv2.
- Duplicate reference Number in bank transactions or invoices/bills:- In case we find duplicate reference numbers then we use transaction numbers instead of reference numbers or make the numbers unique by appending an extra character with a hyphen
- Limitation of Item number:- Xero have limitations of 30 characters for Item number thus for the item numbers more than 30 characters we have to trim them to 30 characters.
- Multi-Currency Transactions (brought over in same currency as they were fed in Kashflow, same exchange rate as it was fed in Kashflow)
- However, Kashflow doesn't handle Multi-Currency payments and bank accounts as of now.
- Total Accounts Receivable in Xero shall not exactly match the total of individual Accounts Receivable in Kashflow because of the different exchange rates being used by Xero for reporting purpose
- Total Accounts Payable in Xero shall not exactly match the total of individual Accounts Payable in Kashflow because of the different exchange rates being used by Xero for reporting purpose
- While feeding the opening balances on conversion date, Xero would use same/single exchange rate for the conversion date for all the Multi-Currency accounts. This might cause a difference in debit and credit side of trial balance, and produce a FX variance, which is brought over in Xero system account called 'Historical Adjustment"
Kashflow Customer
Xero Customer
Kashflow Supplier
Xero Supplier
Kashflow Sales Invoice
Xero Sales Invoice
Kashflow Invoice Payment
Xero Invoice Payment
Kashflow Credit Note
Xero Credit Note
Kashflow Purchase Bill
Xero Purchase Bill
Kashflow Bill Payment
Xero Bill Payment
Kashflow Bill Credit Note
Xero Bill Credit Note
Kashflow Bank Spend Money
Xero Bank Spend Money
Kashflow Bank Receive Money
Xero Bank Receive Money
Kashflow Inter Bank Transfer
Xero Inter Bank Transfer
Kashflow Manual Journal
Xero Manual Journal
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- Step1Load File
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- Step3Make Payment
- Approve QuotationStep4Leave file with MMC
- Step5Receive Subscription Transfer
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